Job Description:

General Notes

We are committed to conducting our work in a way that reflects our value of diversity, inclusion, and equity. To that end, we want all of our employees to feel confident that their varied backgrounds and experiences are embraced. Your skills will make a difference.

 

The University of Texas at Austin and KUT/KUTX Radio provide an outstanding benefits package to our staff. Those benefits include:

  • Competitive health benefits (Employee premiums covered at 100%, family premiums at 50%)

  • Vision, Dental, Life, and Disability insurance options

  • Paid vacation, sick leave, and holidays

  • Teachers Retirement System of Texas (a defined benefit retirement plan)

  • Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

  • Flexible spending account options for medical and childcare expenses

  • Training and conference opportunities

  • Tuition assistance

  • Athletic ticket discounts

  • Access to UT Austin's libraries and museums

  • Free rides on all UT Shuttle and Capital metro buses with staff ID card

 

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

 

Purpose

This position is responsible for the front desk reception of KUT/KUTX Public Radio, including coordinating logistical and administrative activities. This role manages several key aspects of operations, supports station staff, and contributes to a positive and growth-oriented team through building trustworthy relationships. This role has the potential for significant learning and growth opportunities.

 

Responsibilities

  • Contributes positively to the team within the administrative office. Frequently communicates issues of importance to appropriate station staff. Seeks or offers assistance when needed and available as directed by supervisor.

  • Greets and provides hospitality for guests. Assists with special events and receptions. Assists with Studio 1A performance arrangements as needed. Checks station general e-mail and responds to or forwards messages as appropriate. Assists with KUT audience communication.

  • Performs administrative tasks as needed and directed by supervisor. Maintains calendar and programs for scheduling employee vacation, holidays, special events, programming, and other important dates. Updates the KUT/X Wiki as needed and maintains the front desk manual.

  • Provides administrative support for station's administrative office. Maintains office supply inventory and ordering for all departments. Maintains files. Assists with hiring and supervising student staff members as needed. Maintains UT driver training records.

  • Provides customer service for station listeners, visitors, guests, and callers. Staffs the front desk reception area while KUT is open to public. Answers, screens, and routes incoming telephone calls. Responds to inquiries from listeners, visitors and employees (in person, by e-mail and by telephone).

  • Other related functions as assigned.

 

Required Qualifications

  • High School Diploma plus one year of relevant administrative experience.

  • Exceptional attention to detail and organizational skills, ability to engage, and be motivated in the work environment.

  • Ability to take initiative in working both independently and in cooperation with others, as well as prioritize work and complete it in a timely manner.

  • Effective communication via email, phone, and in-person, with excellent and respectful oral, written, and interpersonal skills.

  • Demonstrated experience in taking initiative and seeking solutions within boundaries of the role, including understanding when to rely on independent judgment and when to collaborate in decision making.

 

Relevant education and experience may be substituted as appropriate.

 

Preferred Qualifications

  • 3 or more years working as an administrative assistant in an office setting.

  • Experience with University of Texas operating systems such as:  DEFINE, UT Market, UT DIRECT, and Workday.

  • Experience with Slack and/or Asana

  • Knowledge and understanding of UT Austin policies and procedures.

 

Research indicates that applicants with marginalized identities are hesitant to apply for positions if they do not meet all of the qualifications. We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop these preferred skills.

 

Salary Range

$29,000 - $32,000 + depending on qualifications (salary prorated based on 30 hours per week)

 

Working Conditions

  • May work around standard office conditions.

  • Repetitive use of a keyboard at a workstation.

  • Use of manual dexterity.

 

Work Shift

  • Hours per week - 30

  • The work schedule is 9am-3:30pm, M-F

  • This position requires in-person, onsite work at the KUT/X Public Media Studios

 

Required Materials

  • Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor

  • Letter of interest

 

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

 

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

 

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Organization: 
Job Location: 
Austin, TX
United States
Job Category: 
Administrative
Job Type: 
Part time
Hours Per Week: 
30.00
Minimum Salary: 
$29,000.00
Job Field: