Title: Director, Facilities and Administrative Services 

Status: Full Time, Exempt

Reports to:  Senior Vice President and Chief Financial Officer

JOB OBJECTIVE:

Director, Facilities and Administrative Services ensures the proper functioning of all WETA buildings and leased space for a 24/7 operation, and manages critical administrative support services including security, office supplies, mail services, photo-duplication services, etc. This position directly supervises two full time staff and various contractors and has responsibility for an operating budget and capital expenditures/forecasting.

ESSENTIAL FUNCTIONS:

• Facilitate a productive and efficient work environment for a staff of more than 350 employees. 
• Provide leadership and support of the facilities operations that are needed to ensure uninterrupted service for TV and  radio production and broadcasting.     
• Oversee contracted and in-house services to support daily operations including security, facilities, planning, maintenance, and supply procurement. 
• Act as primary liaison to Arlington County government and non-profit business community. 
• Coordinate with internal staff and external users to include local on the development of long-term and short-term space and facilities solutions.

Facilities Management

• Oversee all aspects of buildings management including electrical, mechanical, HVAC, plumbing, landscaping, environmental testing, parking garage, daily contract cleaning services, aesthetic maintenance including wall coverings, flooring, design and construction build-outs for a non-disruptive 24/7 operation.
• Ensure building occupant safety through adherence to all local codes/ordinances and industry standard adherence to workplace safety guidelines for air quality, fire detection/ suppression systems. Coordinate WETA and NewsHour Productions safety programs.  Oversee CPR/First Aid/AED training and procurement of first aid equipment and supplies.
• Oversee all security and access systems. Supervise 24/7 coverage by off-duty Arlington County Police/Sheriff officers. Coordinate with CEO’s personal security operation.
• Establish building operation policies and procedures. Act as due diligence officer on building issues. Process accident/loss claims with insurance carrier.
• Prepare and manage facilities services operating budget. Prepare capital budget and multi-year capital forecast for facilities expenditures.
• Supervise and develop Facilities staff.
• Leasing administrator for building tenants at WETA sites, and for properties leased by WETA.

Administrative services

• Support operating departments with space management, office supplies and support services.
• Oversee all office support services functions including reception services, procurement and operation of mailroom/photoduplication/offices supplies and equipment/corporate letterhead printing, furnishings.
• Maintain companywide internal controls for use of USPS, UPS, photoduplication, courier services.
• Provide leadership and coordination of WETA Emergency Preparedness/ Disaster Recovery team.
• Lead and/or participate in RFP preparation and contract negotiations with facilities and administrative services vendors.

Community Relations

• Corporate liaison with Arlington County government and offices. WETA representative to neighborhood civic associations, neighboring not-for-profits, Arlington Chamber of Commerce and Leadership Arlington.
• Coordinate pro bono usage of WETA conference spaces by not-for profit organizations and local, state and federal agencies.

SKILLS & ABILITIES REQUIRED:

• 10+ years experience of responsibility for managing building and support services for a critical 24/7 operation. Supervisory experience. Hands-on experience in all phases of building/support services. CFM preferred.
• Available to respond to emergencies and be available to projects requiring night, very early morning and weekend work.
• Ability to seamlessly assume leadership role in a crisis management situation.
• Budgeting, forecasting and long-range planning skills. Proficiency in Microsoft Office Suite, particularly in Word and EXCE
• Broadcast industry experience desirable.

• Personal qualities:
• Service orientation: pleasant, respectful, and proactively helpful. Professional manner, easy to work with and a source for good ideas.
• Ability to prioritize and multi-task: responsive to unpredictable business demands. Able to keep multiple projects on track simultaneously, and work well under pressure. Solid understanding of relative priorities.
• Initiative and self-management: Demonstrate no need for close supervision. Exercise good judgment on when to ask questions and/or confirm decisions. Be proactive and make proposals.
• Good written and oral communications: Write and speak clearly using good grammar and proper business communication conventions. Listen carefully, minimizing misunderstandings or the need for repetition.
• Good interpersonal skills: Maintain cordial, productive, and professional relationships with all co-workers. Represent WETA well with external people.

 EDUCATION & EXPERIENCE 

• Four-year business management degree or equivalent experience

LOCATION

WETA and NewsHour Productions are Washington, DC established media and news organizations.  We are a largely local workforce based out of the Campbell Place office in Arlington, VA.  WETA and NewsHour Productions value employee flexibility when possible.  Most positions based in our Arlington, VA office will be onsite or hybrid, depending upon the role.

COMPANY OVERVIEW

WETA and its subsidiary NewsHour Productions LLC serve local and national public media audiences by producing and distributing content of intellectual integrity and cultural merit. Through broadcast, digital and community services, the organization offers compelling, diverse programming on five television channels, including primary channel WETA PBS, and on WETA Classical, the exclusive home for classical music in the nation’s capital; produces a portfolio of national television productions, including PBS NewsHour, recognized globally for bringing balanced, in-depth news coverage to all Americans; creates impactful documentaries with longtime production partners Ken Burns and Prof. Henry Louis Gates, Jr.; features a variety of content offerings on weta.org, WETA Passport, the PBS Video App and the WETA Classical App; and serves communities near and far with education and engagement initiatives that contribute to the company’s mission of public service.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

WETA/NewsHour Productions is an equal opportunity employer committed to providing employees with a work environment free of discrimination and harassment of any kind. Fostering a culture of mutual respect is a top priority and something we take very seriously. 

Employment at WETA/NewsHour Productions is based on business needs, job requirements and individual qualifications, without regard to race, age, ethnicity or ethnic origin, religion or belief, sex (including pregnancy), physical, mental or sensory ability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other protected characteristic as outlined by federal, state, or local laws. We are also committed to demonstrating fair and equitable systems, practices, and processes related to how we recruit, develop, retain, promote, reward, compensate, and terminate talent.

We know that Diversity, Equity, and Inclusion is fundamental to the success of our business and our people, and we will continue to recognize it as part of our guiding principles.