Job Description:

If you're passionate about Public Media, come join our team at WUSF in Tampa Bay! We are looking for a Media Sales Assistant to administer and coordinate activities that support the Director of the department and the Account Executives.


Organizational Summary:

WUSF Public Media is a comprehensive public media organization that operates an NPR news and jazz radio station and an all-classical music radio station, and provides digital content online, through newsletters, podcasts and social media and serves a weekly audience of greater than 350,000. It is a department of the University of South Florida, with 70 employees and a budget of $12 million and provides internships to students. WUSF Public Media’s main studios are on the USF Tampa campus, with a broadcast and music performance studio on the USFSM campus and an office and news production studio on the USFSP campus.

Position Summary:

WUSF’s Media Sales Assistant is an integral team member of the Community Partnerships and Marketing Department. This position administers and coordinates activities that support the Director of the department and the Account Executives. Administrative roles and responsibilities include data entry, creating and sharing reports, weekly auditing of contracts, and managing the CRM. The Media Sales Assistant acts a liaison with other departments and works closely with the Traffic Department and the Business Office. In addition, this team member serves as the in-house Media Sales accounts manager working with Statewide and National agencies entering contracts into the Traffic System. Also assists with copy writing and answering billing questions.



Responsible for working with Florida Public Media (FPM) and National Public Media (NPM) reps to assist them in placing broadcast and digital orders. After securing orders: – review and verify all information as described in the order- submit orders to Traffic System review copy to assure copy adheres to WUSF Public Media guidelines. Understand the workings of FPM and NPM accounts and FPM and NPM projections.

Assist Accounts Executives with prospective, new and renewing clients. Coordinate, maintain, and manage a database for all contacts for the Underwriting Department by utilizing the contact management system and internal logs; OnePage CRM. This includes the fielding and tracking all underwriting inquiries and prospects and distribute to Account Executives as directed. On-boarding of NEW Underwriting Sponsors and customer support for new and renewal sponsors.

Development of regular reports for the department, and manager. Reports include using data weekly to track billing revenue, versus goal projections. Other reports include monthly, quarterly, and annual billing.

Develop and maintain up-to-date inventory of all Media Kits and send to clients as requested. In addition, assist in package layout and development. Secure research demographic information as well as programming information and surveys, including information from NPR Website and Media Audit as well as others.

Weekly auditing using Traffic Reports and internal logs for completed cash and trade contracts submitted by the Account Reps in order to provide completed contracts to the Fiscal and Business Office.

Assists Communications and Marketing Coordinator with Marketing and Special Events, station events, and the Special events committee, as assigned.

Manage and process mileage and travel expenses, and conference expenses, for Account Executives. Submit paperwork to the USF Foundation and the Business Office for processing.

Maintain and manage media sales resources of audience research software through various platforms.

Help maintain a presence at the WUSF front lobby, as needed, including processing mail and checks, and other duties as assigned.

Minimum Qualifications:

This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Additional education may not be substituted for this experience requirement.

Preferred Qualifications:

Associates Degree in Business with four years of experience in an office or administrative support position. Experience with Basecamp, CRM Software, and all Microsoft Office Products.

This position is subject to a Level 1 criminal background check.

Department: 0-0662-000 / WUSF Public Media
Hours: Full-Time – Administrative
Salary Range: $34,000-$42,000 – Salary plus performance based monthly commission.
Deadline Date: Open until filled

Job Location: 
Tampa, FL
United States
Job Category: 
Job Type: 
Full time
Send Application Materials To: 

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For a full description and to apply, please go to Access Careers@USF at

Select "Access Careers@USF" and enter 30559 under Search Jobs.

(813) 974-6222