Role and Responsibilities

The Event Coordinator and Membership Assistant is responsible for overseeing tasks related to event planning and execution. It is expected that this person will be great with members of the community with excellent communication skills and is highly detail oriented.

Functional Responsibilities include, but are not limited to:

Event Coordination (50%):

• Establishing and maintaining relationships with exterior vendors and venues.
• Establishing and maintaining relationships with all departments internally related to events.
• Planning event details and aspects, including seating, dining, the entire guest experience etc.
• Planning internal staffing and volunteers needed to successfully execute events.
• Creating reliable financial reports and management of invoicing.
• Remaining under budget with all expenses related to each event.
• Managing events as they happen and addressing potential problems that may arise.
• Planning for potential scenarios that could impact the integrity of the event.
• Maintaining a working knowledge of the complex needs of a wide variety of events.
• Keep a running calendar of events that have been approved by station leadership.
• As events are proposed, keep current with planning documents & communication via weekly short event meetings.
• Be on site at events to help setup, execute as planned and return space to its original state.
• For events that other station employees lead, act as support for their success.
• Collect information from event attendees and follow up on information regarding membership.
• Through events showcase to the community that we are their tv station.

Administration Support (50%)

• For Underwriting, provide support to the underwriting rep(s) with contracting, invoicing, in kind letters for trades and tracking to assure deliverables are met.
• Help create sales tools for underwriting rep(s) to make closing easy and consistent.
• Help collect post “uw” reports on impact to assist in renewal successes.
• Other duties as assigned to meet the needs of Pioneer PBS.

Qualifications and Education Requirements

The Event Coordinator and Membership Assistant will have at least a high school diploma with a 2–4-year degree in Hospitality preferred. 4 years of relevant experience can compensate for lack of a degree. Must have Intermediate to advanced knowledge of Microsoft Office applications and have a willingness and ability to learn new software as required. Excellent communication skills and attention to detail are a high priority.

Preferred Skills

The Event Coordinator and Membership Assistant must have a pleasant, professional manner in greeting all members of the public. Must have the ability to coordinate and meet multiple deadlines, a desire to learn software, and strong organizational skills.